NG WAH COLLEGE – SECONDARY OLD BOYS ASSOCIATION, LIMITED
Notice of 2018 Annual General Meeting: Rescheduling to May 20th, 2018
In response to members request, that the Nomination Period for Executive Committee Membership Election be extended, the Directors and Members of the Executive Committee have decided to reschedule the date of our Annual General Meeting to May 20th, 2018, with the following details:
A. Notice and Agenda
Pursuant to Articles 19 (c) of the Articles of the Association, Notice is hereby given that the 2018 Annual General Meeting shall be held in the School Hall of Ng Wah Catholic Secondary School (Choi Hung Road, San Po Kong) at 15:00 on 20th May 2018. The meeting will be asked to:
(1) Receive and accept the Minutes of the Last AGM and EGM held on April 9th, 2017
(2) Receive and accept the Auditors Report for the Financial Year Ending March 31st 2017
(3) Receive the Income and Expenditure Accounts and Balance Sheet for the Financial Year Ending March 31st 2018 and the appointment of an Auditor to carry out duties in compliance to jurisdictions governing our Association
(4) Receive Reports from the Executive Committee on Transactions and Accounts incidental to the Affairs of the Association.
(5) Elect Executive Committee Members pursuant to provisions stated in Article 41.
B. Election to the Executive Committee
Pursuant to Agenda Item (5) and Articles 65 and 66, Notice is also hereby given to all General Members inviting them to offer for election to the Executive Committee by informing the Returning Officer in writing on or before May 6th 2018, and prepare a valid nomination with members ready to make and second a nomination by attending the meeting in person.
Pursuant to Article 32 and 33, all members entitled to vote in person in a General Meeting may also represent five other members who are entitled to attend the Meeting by proxy. The instrument appointing a proxy shall be in writing under the hand of the appointer, and shall be deposited at the registered office of the Association for the attention of the Honorary Secretary (Ng Wah Catholic Secondary School) not later than 15:00 May 18th 2018 (not less than forty-eight hours before the meeting at which the appointee named in such instrument proposes to vote). A Sample Instrument of Proxy is attached to this notice.
D. Membership Registration and Information Renewal
Also attached to this Notice is a “Membership Registration and Information Renewal Form”. The purpose of this Form is to remind all General Members that the Association is governed by the Company Ordinance and is a “Company Limited by Guarantee”: the obligation stated under Clause 6 of the Memorandum (contribution to costs and charges of winding-up, or such amount as may be required, not exceeding HK$100) is independent from the recurrent or non-recurrent subscriptions or fees paid to the Association. To maintain a valid Membership List, the Association needs updated contact information from General Members, as well as a declaration of perpetual undertaking of the “sun-set” winding-up obligation.
By Order of the Board of Directors and the Executive Committee
But Ho Ming, Honorary Secretary
April 17, 2018
伍華書院 – 中學部校友會有限公司
根據本會會章第19條c項有關週年會員大會通告與議程之規定， 茲公告2018年之會員周年大會將於5月20日下午3時假伍華天主 教中學(新蒲崗彩虹道5號)禮堂召開。 大會議程如下：
(1) 審閱並通過2017年4月9日召開的會員周年大會和特別會員大會 的會議紀錄。
(3) 審閱2018年3月31日終結的財政年度內進支賬和資產負債表， 並委任核數師執行核數工作,賦予執行監察本會的職權。
依據會章65及66條之現定，會員大會議程第(5) 項關於投票選出幹事會補缺成員， 邀請有興趣參與幹事會工作的會員，於2018年5月6日前安排 提名及提交有效提名表，並請提名會員依章於5月20日親自出席大會 。
依據會章第32及33條有關代理人票的規定， 所有親身出席會員大會的會員，可獲最多五位未能出席會員授權， 以代理人身份代表投票。 授權書必需由授權者簽署並以書面形式列明指定的代理人姓名，於2 018年5月18日下午三時前 (即大會舉行前48小時，呈交本會秘書)。 授權書的範本可參見本通告的附件。
本通告另一附件為“會員登記及個人資料更新表格“。 此表格的作用在於提醒全體會員，本會受香港公司法監管，是以“由 擔保形式成立的有限公司“; 根據本會備忘錄第六條規定, 本會若發生清盤情況或在清盤過程裡產生的費用， 每位會員擔保人應負的責任不超過港幣一百元。 這項責任和會員經常或非經常繳交本會會費並無關係。 為了維持並保有一份有效的會員名冊， 本會經常需要更新一般會員的聯絡資料，並保存一份會員已簽署的“ 落日“清盤責任經常有效書面擔保聲明。
承 董事會及幹事會 議決
附件一 2017年週年會員大會會議紀錄 (Annual GM Draft Minutes 20170409.pdf)
附件二 2017年特別會員大會會議紀錄 (EGM Draft Minutes 20170409.pdf)
附件三 會員登記及個人資料更新表格 (MembershipRenewalRegistration2018.pdf)
附件四 代理人授權書 (NG WAH COLLEGE 2018 Instrument of Proxy.pdf)
附件五 幹事會選舉提名表 (NG WAH COLLEGE 2018 Nomination Form.pdf)